School site registrars have the ability to change information on students transcripts in IC. The information below refers to high school transcripts ONLY.
Steps:
- Search for the student who’s transcript needs to be edited.
- Navigate to the “Transcript” tab (“Student Information>General” in the Index)
- Select “Edit” next to the course you wish to change
- Make adjustments as necessary – most changes are to Grades and Credit Type (see below for more information on these two types of changes). Don’t forget to hit “Save” and add a comment in the “Comment” section to identify why, by whom, and when the change was made.
Grade Change
Changing a student’s grade (“Change Score”) affects the score, “GPA Value”, “Unweighted GPA Value” and “GPA Max”. You also need to change the “Percent” filed to match the new percent received. If a grade change involves and IB, AP or Honors course, make sure to select the correct score values from the “Change Score” dropdown menu (i.e. grade is now an A, student should get:
Credit Name Change
To change the credit type for a course, select the “Credit Name” dropdown. NOTE: You must select from the “HS Credits” list to ensure that credits are awarded correctly and that the course registers on the transcript.