Set up email delegation
- Select the Accounts and Import tab.
- Under ‘Grant access to your account,’ click the Add another account link.
- Enter the email address of the person you’d like to access your account and click Next Step. Remember you can only enter a Google Mail address.
- You’ll see a confirmation message. Click Send email to grant access if you’re sure.
- The delegate will receive a verification email explaining that you’ve granted access to them.
- After the delegate confirms this request, it may take up to 30 minutes for the verification process to be completed. To see if the delegate has confirmed access to your account, look at the Accounts and Import tab in Settings
Remember that each Gmail account is intended and designed for use by an individual user. If you have multiple users frequently accessing the same account from various locations, you may reach a Gmail threshold that might result in a degradation of service or temporarily lock down your account.
Any messages someone else sends from your account will have your name listed in addition to the other person’s name, so they’ll show the sender as: Your Name (sent by Delegate).
If someone has granted you access to their account, you can access it by clicking on your profile picture or email address in the upper-right corner. Choose your delegate’s email address.
In order to use delegation, both accounts must be enabled and verified, and neither account may require a password change on the next sign in. Otherwise, setup will fail with an error.
Remove delegated access to your account
If you no longer want to grant somebody else access to your account, follow these instructions: