The Payroll Department is responsible for processing all employee paychecks. To ensure accurate and timely processing, employees should follow the procedures for their applicable classification.
CERTIFICATED EMPLOYEES
Employees are paid at the end of the month for the current month. For work performed beyond the normal salary agreement, such as extra duty and stipends, employees must complete and submit a timesheet. Timesheet earnings are paid at the end of the following month.
Timesheets Procedures
- Employee must complete all fields in top portion of timesheet: For The Period Ending, Employee Name, Employee Reference #, Fiscal Year, and School Site/Department.
- For each day of extra work, employee must complete the date and description of the work performed. If for extra duty, indicate number of hours worked. If for a stipend, indicate the dollar amount of the stipend.
- Once completed, the employee must sign and date the timesheet and submit to the office secretary by the last day of the month.
- The secretary must complete the account code and forward to Administrator/Supervisor. (If the work performed requires additional approval by a Program Manager, the secretary must either obtain an account code from the manager or indicate on the timesheet which manager the timesheet needs to be routed to)
- The Administrator/Supervisor reviews, signs, and dates the timesheet and forwards to Payroll by the established deadline.
If the work performed needs additional approval by a Program Manager:
- Payroll will forward the timesheet to the appropriate manager as indicated by the budget responsibility code, resource code, or name written by site secretary.
- The Program Manager reviews, signs, and dates the timesheets and MUST return to Payroll within 24 hours to ensure timely processing.
Timesheets received after the date due to payroll will be processed the FOLLOWING MONTH.
Excess Class Size – Per Article X of the Natomas Teachers Association Bargaining Unit Agreement, teachers may receive compensation when their class size exceeds the district goal. Please see Excess Class Size Claiming Procedures.
CLASSIFIED/CONFIDENTIAL EMPLOYEES
Employees are paid at the end of the month for the current month and are required to submit a Monthly Absence Report. For work performed beyond the normal salary agreement, such as extra hours, overtime, and stipends, employees must complete and submit a timesheet. Timesheet earnings are paid at the end of the following month.
Monthly Absence Reports Procedures
- Employee must complete all fields in top portion of absence report: Employee name, Site, Position, and Month/Year.
- Employee must ONLY enter the amount of hours ABSENT from work on the line that corresponds to the date the absence occurred and complete the absence code. Use the legend included at the top of the form.
- Once completed, the employee must sign and date the absence report and submit to their immediate supervisor by the last day of the month.
- The Administrator/Supervisor reviews, signs, and dates the timesheet and forwards to Payroll by the established deadline.
Timesheets Procedures
- Employee must complete all fields in top portion of timesheet: For The Period Ending, Employee Name, Employee Reference #, Fiscal Year, and School Site/Department.
- For each day of extra work, employee must complete the date and description of the work performed. If for extra hours or overtime, indicate number of hours worked. If for a stipend, indicate the dollar amount of the stipend.
- Once completed, the employee must sign and date the timesheet and submit to the office secretary by the last day of the month.
- The secretary must complete the account code and forward to Administrator/Supervisor. (If the work performed requires additional approval by a Program Manager, the secretary must either obtain an account code from the manager or indicate on the timesheet which manager the timesheet needs to be routed to)
- The Administrator/Supervisor reviews, signs, and dates the timesheet and forwards to Payroll by the established deadline.
If the work performed needs additional approval by a Program Manager:
- Payroll will forward the timesheet to the appropriate manager as indicated by the budget responsibility code, resource code, or name written by site secretary.
- The Program Manager reviews, signs, and dates the timesheets and MUST return to Payroll within 24 hours to ensure timely processing.
Timesheets received after the date due to payroll will be processed the FOLLOWING MONTH.
ADMINISTRATORS/CLASSIFIED MANAGEMENT
Employees are paid at the end of the month for the current month and are required to submit a Monthly Absence Report.
Monthly Absence Reports Procedures
- Employee must complete all fields in top portion of absence report: Employee name, Site, Position, and Month/Year.
- Employee must complete the absence code on the line that corresponds to the date the absence occurred. Use the legend included at the top of the form.
PLEASE NOTE: Exempt employees are only required to report absences in half or full day increments.
- Once completed, the employee must sign and date the absence report and submit to their immediate supervisor by the last day of the month.
- The Administrator/Supervisor reviews, signs, and dates the timesheet and forwards to Payroll by the established deadline.